Intern Administration null

Org. Setting and Reporting

OCHA is the part of the United Nations Secretariat responsible for bringing together humanitarian actors to ensure a coherent response to emergencies. OCHA's mission is to mobilize and coordinate effective and principled humanitarian action in partnership with national and international actors in order to alleviate human suffering in disasters and emergencies; advocate the rights of people in need; promote preparedness and prevention, and facilitate sustainable solutions.

OCHA Indonesia addresses and facilitates issues relating to coordination, communications and humanitarian financing, and serves the entire humanitarian community. In doing this, OCHA works with the Government of Indonesia and other counterparts. OCHA provides support to the Humanitarian Coordinator (HC) and the Humanitarian Country Team (HCT) in indonesia. Working with the entire humanitarian community, OCHA looks to foster a conducive operating environment that facilitates the effective delivery of humanitarian assistance (both material assistance and protection assistance). Crucially, OCHA promotes compliance with humanitarian principles in the humanitarian response.

This internship will be based in Jakarta, Indonesia. The intern shall be under the general guidance and supervision of the Administrative and Finance Officer.

The internship is being offered for a maximum period of three (3) months.

Responsibilities

In general, the intern shall support OCHA Indonesia in Administrative issues.

• Daily responsibilities will be assisting Admin & Finance Officer.
• Update data base partners in Indonesia (NGOs, Government, UN agencies, ASEAN, Embassies, redCross and Private Sectors)
• Assist on the attendance of Indonesia staffs
• Manage driver schedule
• Assist on Meeting schedule and its arrangement Indonesia Office staffs
• Assist Admin & Finance Officer on the staff travel
• Performing other duties as assigned.

Competencies

• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with a final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Client orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education

To qualify for an internship with the UN Internship programme, applicants must meet one of the following requirements:

• Be enrolled in a graduate school programme (second university degree or equivalent, or higher); or
• Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or
• Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation from an academic programme.

Applicants who are unable to commence the internship within one year of graduation shall not be accepted. The University degree must be in the area of political science, social science, humanitarian, international studies, public administration, economics, engineering, earth sciences, or in a related field.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in English is required. Fluency in Bahasa Indonesia (both oral and written) is required. Knowledge of another official United Nations language is an advantage.

Assessment

Candidates will be assessed based on their Personal History Profile (PHP). Individual interviews may be conducted by the Hiring Manager directly for further consideration. A complete online application (cover note included in the PHP) is required. Incomplete applications will not be reviewed.

The cover note must include:

• Title of degree you are currently pursuing;
• Graduation date (when you will be graduating from the programme);
• IT skills and programmes in which you are proficient;
• Explanation why you are the best candidate for the internship position.

In your PHP, please be sure to include all past work experience, if any and three (3) references.

Due to high volume of applications received, ONLY successful candidates will be contacted.

Special Notice

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.

The internship within the Office for the Coordination of Humanitarian Affairs, in line with the United Nations (UN) Internship Programme, aims to provide a framework by which students and recent graduates from diverse academic backgrounds gain exposure to the United Nations through assignment to offices within the Secretariat in order to enhance their educational experience and gain experience in the work of the United Nations. Additionally, it provides the United Nations offices with the assistance of qualified interns specialized in various professional fields.